SHAREHOLDERS’ RIGHTS AND INVESTOR RELATIONS Convening an Extraordinary General Meeting In accordance with article 64 of the Articles of Association of the Company, one or more Shareholders holding, at the date of deposit of the requisition, not less than one tenth of the paid up capital of the Company having the right of voting at general meetings may request for the convening of an extraordinary general meeting. A requisition requiring an extraordinary general meeting to be called by the Board for the transaction of any business specified in such requisition shall be made in writing to the Board or the Company Secretary at its principal place of business in Hong Kong at Suites 2905-06, Two Exchange Square, 8 Connaught Place, Central, Hong Kong. Such meeting shall be held within two months after the deposit of such requisition. If within 21 days of such deposit, the Board fails to proceed to convene such meeting, the requisitionist(s) himself (themselves) may do so in the same manner, and all reasonable expenses incurred by the requisitionist(s) as a result of the failure of the Board shall be reimbursed to the requisitionist(s) by the Company. Putting Forward Proposals at General Meetings Shareholders who wish to propose resolutions may make their request to the Company to convene a general meeting in accordance with article 64 of the Articles of Association as stated above. A written notice of proposal(s) with detailed contact information of the Shareholders shall be lodged with the Company at its principal place of business in Hong Kong at Suites 2905-06, Two Exchange Square, 8 Connaught Place, Central, Hong Kong, with a copy of the proposal delivered to the Company’s Hong Kong branch share registrar. Putting Forward Enquiries to the Board Shareholders may submit their enquiries and concerns to the Board in writing with their detailed contact information and addressed to the Board or the Company Secretary at the Company’s principal place of business in Hong Kong at Suites 2905-06, Two Exchange Square, 8 Connaught Place, Central, Hong Kong. The Company will not normally deal with verbal or anonymous enquiries. Constitutional Documents The Articles of Association of the Company was adopted on 12 October 2019 which became effective on the Listing Date. Since the Listing Date, no change was made to the Articles of Association of the Company. Investor Relations The Company is committed to keeping all its shareholders, other stakeholders, analysts and the media informed of its performance and any changes in the Group or its business which would likely materially affect the price or value of the Company’s securities. This is performed on a timely and consistent basis to assist shareholders and investors in their investment decisions. The Company has in place a Group Investor Relations department and a Group Corporate Communications department, both of which facilitate effective communication with the Company’s shareholders, investors, analysts, fund managers, the media and members of the public. The Company actively engages with its shareholders and has put in place a Shareholders Communication Policy (Policy) to promote regular, effective and fair communications with its shareholders. The Policy is available on the Group’s website at www.esr.com. The Group has a formal policy on corporate disclosure controls and procedures to ensure that the Company complies with its disclosure obligations under the Listing Manual. To keep the Board abreast of investors’ perceptions and concerns, the Investor Relations team also provides updates on analyst consensus estimates and views at the bi-annual Board meetings. This includes updates and analyses of the shareholder register, highlights of key shareholder engagements as well as market feedback. Such presentations and updates allow the Board to develop a good understanding of the progress of the Group’s business as well as the prevailing issues and challenges facing the Group, and also promote active engagement with the key executives. More information on the Company’s investor and media relations efforts can be found in the Investor Relations & Corporate Communications section on pages 56 to 58 of this Annual Report. E S R C A Y M A N L I M I T E D A N N U A L R E P O R T 2 0 2 1 73
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